Dear Collegues,

In order to make reimburcement of your travel expenses fast and smooth, please, fill in the Travel report (matkalas-englanti.doc) form for Helsinki University (known also as the SPECIFICATION OF TRAVELLING EXPENSES) and the V8 form from our contractual agreement. You have to fill them both.

In addition to the spare form, we provide an example of Anna Shestakova's Travel report form together with her V8 (download zip fle here). Please, bear in mind that you should NOT sign V8. Please, leave the exchange rate empty too. They will use their own exchange rate.

In addition to the Travel-report and the V8, please, also submit  your Report on the activity you carried out (half of page  would be enough, but if you fill that you would wish to tell more, do not hesitate) . The report could include your personal activities, views, accessemet etc. It is extremely important to have your feedback!

Please, send all the papers together with  your original tikets and receipts to the following address:

Mrs. Anita Bosisio
Projektihallintoryhma/Project Administration Group
Helsingin yliopisto/University of Helsinki
P.O.Box 9 (Siltavuorenpenger 20 R, room 115)
FI-00014 HY
tel. +358-9-191 20639
fax  +358-9-191 20636

e-mail: anita.bosisio(at)helsinki.fi 

 

Please, note also the following information:

Eligible expenses for staff travel costs

The following maxima in euro apply per EU person:

Duration Costs of stay for international mobility
1 day 150
1 week 1.000
2 weeks 1.600
3 weeks 2.100
4 weeks 2.500

Additional weeks 300
 
Except in the case of a national law to the contrary, consortium institutions should not suspend payment of the normal salaries of their staff during any travel in the framework of the Tempus project.

In practice, it matters that: according to Finnish regulations, daily allownces are 57 euro only (this is for visiting St.-Petersburg), which actually contradicts the EU guidlines. Finnish partnes, however, have to stick to the Finnish law. German partners have to check for their command trip fARES. To give you an example: your maxima is 150 euro. Your daily allowne is 55. The rest may be used to compensate for the hotel. You may also concider the first-class train when coming from Helsinki to Saint-Petersburg. This is relevant if you travel by the Russian (evening) train. It is not possible to survive in the 2nd class. IN the Finnish train, the 2nd class rail fair is more comfortable.

Travel costs cover transport at national and international level. Only actual travel costs will be paid from the grant. The following upper limits must be applied:

Plane: APEX air fare or, if this is not possible, the normal economy fare
Train: First-class rail fare
Car: Equivalent of a first-class rail fare for the same distance (maximum one ticket per car, regardless of the number of passengers)
Coach: The costs for renting a coach for group travel.

Eligible expenses for staff costs of stay

This budget heading is meant to provide each person participating in a mobility with a daily allowance to cover costs for subsistence, accommodation, local and public transport such as bus and taxi, personal insurance (health insurance) etc.